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Home Owners Association

Association Governance Services

“A cornerstone of a successful association is effective governance principles and practices – principles that support communication and practices that delineate responsibilities.”

Communication
One of the most effective ways to help increase support of Board decisions is through communication. If the members are informed of the issues facing their community and understand why the Board makes the decisions that it does, then they are more likely to support and comply with those community decisions. In addition, effective communication also allows Members to voice their comments, requests, concerns and ideas so that the Board can make its decisions based on the best interests of the entire membership.

To achieve support and adherence to the governance by the membership we foster communication through board and committee meetings, newsletters, private intranets for the board and committees, and Online Services for members to stay abreast of board and committee meeting schedules, meeting minutes, and actions taken. With our communication programs, members can even participate in membership surveys and vote – all online.

Responsibilities
Clear delineation of association responsibilities allows the association to optimize the use of Board, committee, and volunteer resources. Our management philosophy views the Board of Directors as the policy making body of the association. Our managers act as adviser to the Board when our expertise and experience can add value. We view our role as the Managing Agent for your community responsible for carrying out the directives of the Board. In this way the Board may delegate the day-to-day operations of the association to the manager such as:

  • Completing regular inspections of the property
  • Reporting violations of the Covenants, Rules and Regulations, and the Design Standards
  • Providing notice to homeowners whose property is out of compliance
  • Working with the homeowner to resolve the issue
  • Business and Financial Services
    EverStar Realty firmly believes that quality physical and financial controls are the key to successful property performance. As a result, EverStar Realty has developed detailed financial reporting systems which provide relevant information regarding the operations of each property. Through management of accounts receivable, accounts payable and general ledger services, EverStar Realty is able to oversee the financial activities of the properties in its portfolio.

    Our accounting services professionals are experts in the development and implementation of detailed financial systems for each of our clients. Monthly cash flow statements, balance sheets, receivables ledgers, disbursement statements and general ledgers are produced for each property. In addition, our team is able to offer payroll services, bank statement reconciliations, cash transfer services, debt collection services as well as customized staff training programs.

    In addition to its property management services, EverStar Realty also provides its accounting and financial management services on a stand-alone basis. This unique service allows property owners and third-party managers to focus on managing their properties without having to worry about establishing back-office operations. Our system of accounting services and financial management controls can be customized to provide the backbone for a variety of client needs.

    Links:

    Washington Condominium Act
    Association Terminology
    Villages at Chapel Hill Association